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PRIVACY & COOKIES POLICY
OILIBHÉAR BARRETT
Last updated: 9 October 2026
1. Introduction
Oilibhéar Barrett is an independent casting office working across film, television and theatre, based in Belfast, Northern Ireland, and operating across Ireland and the United Kingdom.
We are committed to respecting your privacy and protecting the personal information you share with us.
This Privacy & Cookies Policy explains how we collect, use, store and protect personal information when you visit oilibhear.com, contact the office, submit professional materials, or engage with us in connection with casting opportunities.
We process personal information in accordance with applicable data protection legislation, including the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and, where applicable, the EU General Data Protection Regulation (EU GDPR) and relevant electronic communications legislation.
By contacting us or submitting materials, you acknowledge that your personal information will be handled as described in this policy. Where consent is required, we will request it separately.
2. Who We Are
For the purposes of applicable data protection law, the data controller is:
Oilibhéar Barrett
Independent Casting Director
Belfast, Northern Ireland, United KingdomWebsite: https://oilibhear.com
Email: [INSERT CONTACT EMAIL]Oilibhéar Barrett determines how and why personal information is processed in connection with the website and independent casting activities.
Where we provide casting services on behalf of a production company or another organisation, responsibilities for processing personal information may be shared or allocated under separate contractual arrangements.
3. Information We Collect
We may collect and process personal information in the following circumstances.
Information You Provide Directly
When contacting the office through our website, by email, or through another professional communication channel, you may provide:
Your name and contact information.
Your professional title, organisation or representation details.
The content of your enquiry or correspondence.
Any documents, links or attachments included in your communication.
Actor and Performer Information
When actors, performers or their representatives introduce themselves or submit materials for casting consideration, we may collect:
Professional names and contact details.
Agent or representative details.
Headshots, photographs and showreels.
Spotlight profiles and other professional portfolio links.
Acting CVs, credits, training and professional experience.
Performance skills, accents, languages and other relevant professional information.
Playing age, location, availability and other casting-related details.
Audition recordings, self-tapes and correspondence relating to particular projects.
Other information voluntarily provided in connection with casting opportunities.
We may also access publicly available professional information, including Spotlight listings, agency websites, professional directories and other publicly accessible industry resources.
Website and Technical Information
When you visit our website, certain technical information may be collected automatically, including:
IP address and approximate geographical location.
Browser type and device information.
Pages visited and time spent on the website.
Referring websites and general website activity.
Cookie preferences and relevant technical identifiers.
This information supports website functionality, security and, where enabled, analytics.
4. How We Use Your Information
We process personal information for legitimate professional and business purposes, including:
Casting and Talent Consideration
To review actors and performers for potential opportunities in film, television, theatre and related creative projects.
Actor Introductions
To receive, review and organise professional introductions from actors and representatives, and to consider relevant performers for current or future casting opportunities.
Casting Administration
To arrange auditions, request self-tapes, communicate with representatives, check availability, prepare casting lists and coordinate casting processes.
Professional Communications
To respond to enquiries from actors, agents, producers, directors, creative teams and other industry professionals.
Business Operations
To manage client relationships, casting agreements, correspondence, administration and other professional activities.
Website Operation
To maintain the security, performance and accessibility of our website and understand its use where permitted.
Legal Obligations
To meet applicable legal, regulatory, accounting and contractual obligations.
We do not sell personal information to third parties.
5. Legal Basis for Processing
We rely on one or more lawful bases under applicable data protection legislation, depending on the circumstances.
Legitimate Interests
We may process personal information where reasonably necessary for the legitimate interests of operating an independent casting office, maintaining professional relationships, reviewing performers and identifying suitable talent for casting opportunities, provided those interests are not overridden by the rights and freedoms of the individuals concerned.
Contractual Necessity
We may process information when necessary to enter into or fulfil a contract with a client, supplier or another contracting party.
Consent
Where required, we may request your consent for specific processing activities, including the use of certain cookies or the collection of particular sensitive information.
You may withdraw consent at any time. Withdrawal does not affect processing lawfully carried out before consent was withdrawn.
Legal Obligation
We may process or retain information when required to comply with applicable laws and regulations.
6. Actor Submissions and Our Talent Records
We welcome introductions from actors and their professional representatives.
When you submit a headshot, Spotlight profile, CV, showreel or other professional material, we may review and retain relevant information to consider you for appropriate casting opportunities.
This may include maintaining internal professional records of performers who have introduced themselves to the office or whose work has come to our attention through legitimate industry research.
These records are used for professional casting purposes and may be consulted when identifying potential performers for future projects.
Submitting materials does not guarantee an audition, employment, representation or a response.
We are an independent casting office and do not act as a talent agency or provide actor representation.
You may contact us at any time to request that we update or remove your information, subject to any applicable legal obligations or other lawful grounds for retention.
7. Auditions and Casting Materials
During the casting process, we may receive and process audition recordings, self-tapes, photographs, scripts, availability information, casting notes and related correspondence.
These materials may be reviewed by individuals professionally involved in the relevant production, including authorised members of casting, directing and production teams.
Audition and casting materials are handled for legitimate casting and production purposes.
We will not ordinarily publish, distribute publicly or use an actor's private audition materials for unrelated promotional purposes without appropriate permission or another lawful basis.
Where materials are submitted through external platforms, including Spotlight, the relevant platform's privacy terms and conditions may also apply.
8. Sensitive Personal Information
Certain casting processes may involve information requiring additional protection under data protection law.
This may include information concerning health, disability, racial or ethnic origin, or other legally protected special categories of personal data.
We aim to collect such information only where it is necessary, relevant and lawful for a specific casting or production purpose.
Where special category information must be processed, we will identify an appropriate lawful basis and an additional condition under applicable data protection legislation, obtaining explicit consent where required.
Access to sensitive information will be restricted to appropriate individuals who require it for the relevant purpose.
We encourage individuals not to provide unnecessary sensitive personal information in general introductory communications.
9. Children and Young Performers
We recognise the importance of protecting the personal information of children and young performers.
Where a performer is under 18, casting-related communications and the processing of their personal information will be handled with particular care and appropriate safeguards.
We encourage initial contact and professional submissions concerning minors to be made through a parent, legal guardian or authorised professional representative.
Where required, we will seek appropriate parental or guardian permission before collecting or processing additional personal information.
Information relating to young performers will be limited to what is reasonably necessary for legitimate casting purposes.
10. Sharing Your Information
We may share relevant personal information with trusted parties where reasonably necessary for legitimate casting or business purposes.
These may include:
Producers, directors and authorised production personnel.
Casting associates, assistants and other authorised casting collaborators.
Talent agents and professional representatives.
Production companies and other organisations commissioning casting services.
Professional platforms, including Spotlight, where their services are used.
Website hosting, email, cloud storage and other technical service providers.
Legal, accounting or regulatory advisers where necessary.
We aim to limit any sharing to information reasonably necessary for the relevant purpose.
Third-party service providers acting on our behalf are expected to maintain appropriate confidentiality and data protection standards.
Where another organisation acts as an independent data controller, its own privacy policies and legal obligations may also apply.
We do not sell or trade actor information or use professional submissions for unrelated commercial purposes.
11. How Long We Keep Information
We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including legitimate casting activities, business administration and applicable legal obligations.
Our intended retention periods are:
General enquiries: Normally up to 12 months after the last relevant correspondence, unless continued retention is justified.
Actor introductions and professional profiles: Normally up to 24 months after the last relevant professional contact or update, subject to periodic review.
Project-specific casting records and audition materials: Normally for the duration of the project and up to 24 months after its completion, unless earlier deletion is appropriate or longer retention is lawfully necessary.
Business and financial records: For the periods required by applicable legal and accounting obligations, which may extend to six years or longer where required.
We may retain relevant professional information for longer where an ongoing casting relationship, legal obligation or other lawful justification exists.
When information is no longer necessary, we will take reasonable steps to securely delete, anonymise or otherwise dispose of it.
12. Data Security
We take reasonable technical and organisational measures to protect personal information against unauthorised access, alteration, disclosure, loss or misuse.
These may include access controls, secure accounts, appropriate storage systems and restricted sharing of casting materials.
Although we aim to maintain appropriate safeguards, no method of electronic storage or internet transmission can be guaranteed to be completely secure.
Individuals are encouraged to use appropriate professional channels when sharing confidential or sensitive material.
13. International Data Transfers
As our casting activities may involve projects and professional contacts across Ireland, the United Kingdom and internationally, personal information may be accessed or transferred outside the country in which it was originally collected.
Some technical service providers may also process or store information internationally.
Where international transfers are subject to data protection restrictions, we will take appropriate steps to ensure that suitable safeguards are in place.
These may include recognised adequacy arrangements, approved contractual safeguards or other lawful transfer mechanisms.
Further information about relevant international safeguards may be requested using the contact details provided in this policy.
14. Your Data Protection Rights
Under applicable data protection law, you may have the right to:
Request access to the personal information we hold about you.
Request correction of inaccurate or incomplete information.
Request the deletion of personal information in certain circumstances.
Request restrictions on how your information is processed.
Object to processing based on legitimate interests.
Request the transfer of certain information to another organisation.
Withdraw consent where processing is based on consent.
Be protected from certain forms of solely automated decision-making.
These rights are subject to applicable legal conditions and exemptions.
You have the right to object at any time to processing based on legitimate interests. We will consider your objection in accordance with applicable law.
To exercise your rights, please contact [INSERT CONTACT EMAIL].
We aim to respond to valid data protection requests within the timeframes required by applicable legislation, normally within one month.
15. Third-Party Websites and Services
Our website may contain links to external websites or professional services, including Spotlight, social media platforms and other industry resources.
These websites operate independently and may have their own privacy and cookie policies.
We are not responsible for the privacy practices of third-party websites and encourage visitors to review their respective policies before providing personal information.
16. Cookies Policy
What Are Cookies?
Cookies are small text files or similar technologies stored on your device when you visit a website.
They support website functionality, remember preferences and, where enabled, help website owners understand how their sites are used.
Our website is hosted through Squarespace, which uses certain cookies and related technologies to support website operation and functionality.
Types of Cookies
Strictly Necessary Cookies
These cookies support essential website functions, including security, page navigation, user preferences and the reliable operation of the website.
They may be used without consent where an applicable legal exemption permits this.
Analytics and Performance Cookies
These cookies help us understand how visitors interact with our website, including visitor numbers, traffic sources and general browsing activity.
Where these cookies require consent, they will only be used after that consent has been obtained.
Functional Cookies
These cookies may remember settings or preferences and support optional website features.
Where required by law, we will obtain consent before enabling non-essential functional cookies.
Third-Party Cookies
Certain external services or embedded content may place cookies or use similar technologies.
Where these services are used, their own privacy and cookie policies may also apply, and we will seek any consent required by law.
Squarespace Cookies
Depending on the functionality enabled on our website, Squarespace may use cookies or similar storage technologies including:
CookiePurposeDurationCrumbHelps protect against fraudulent website requestsSessionss_performancecookiesAllowedRecords analytics and performance cookie preferences30 daysss_marketingcookiesAllowedRecords marketing cookie preferences30 daysss_cidIdentifies visitors for website analytics2 yearsss_cpvisitSupports visitor and session analytics2 yearsss_cvisitSupports website visit analytics30 minutesss_cvrSupports visitor and session analytics2 yearsss_cvtSupports website visit analytics30 minutes
Not all listed cookies will necessarily be active on every visit. Their use depends on the website's configuration, enabled features and applicable consent preferences.
Additional cookies or similar technologies may be used by integrated third-party services. Our published cookie information should reflect the technologies actually active on the website.
Managing Your Cookie Preferences
Where non-essential cookies require consent, visitors are given the opportunity to accept or decline their use.
You can change or withdraw your cookie consent using the Cookie Preferences control on our website.
You can also manage or remove cookies through your browser settings.
Restricting certain cookies may affect the availability or performance of some website features.
For further information about Squarespace's use of cookies, please visit:
https://support.squarespace.com/hc/en-us/articles/360001264507-The-cookies-Squarespace-uses
17. Website Analytics
Our website may use Squarespace Analytics to understand website traffic and general visitor activity.
Where enabled, analytics information may include browser and device details, referring websites, pages viewed, approximate location and interaction data.
We use this information to help understand and improve the performance, accessibility and general experience of our website.
Where analytics technologies require visitor consent, we will obtain that consent before enabling them.
18. Changes to This Policy
We may update this Privacy & Cookies Policy from time to time to reflect changes in our professional activities, website functionality, legal obligations or data protection practices.
Any updates will be published on this page, together with a revised date where appropriate.
We encourage visitors to review this policy periodically.
19. Contact and Complaints
If you have any questions about this policy, how your information is handled, or wish to exercise your data protection rights, please contact:
Oilibhéar Barrett
Belfast, Northern Ireland, United KingdomWebsite: oilibhear.com
Email: [INSERT CONTACT EMAIL]If you have concerns about how your personal information has been handled, we encourage you to contact us first so that we can consider and address them.
You also have the right to raise a complaint with the relevant data protection supervisory authority.
In the United Kingdom, this is the Information Commissioner's Office (ICO).
Website: https://ico.org.uk
Telephone: 0303 123 1113
Where EU data protection law applies, you may also have the right to complain to a relevant EU supervisory authority.
© 2026 Oilibhéar Barrett. All rights reserved.