OILIBHÉAR BARRETT

Last updated: 11 October 2026

1. Introduction

Oilibhéar Barrett is an independent casting office based in Belfast, Northern Ireland, working across film, television and theatre throughout Ireland and the United Kingdom.

We are committed to respecting your privacy and handling personal information responsibly, securely and transparently.

This Privacy & Cookies Policy explains how we collect, use, store, share and protect personal information when you visit oilibhear.com, contact the office, introduce yourself as an actor or representative, or participate in casting activities.

We process personal information in accordance with applicable data protection legislation, including the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, the Privacy and Electronic Communications Regulations (PECR) and, where applicable, the EU General Data Protection Regulation (EU GDPR).

Where processing requires your consent, we will obtain it as required by law.

2. Who We Are

For the purposes of applicable data protection legislation, the data controller for our independent activities is:

Oilibhéar Barrett
Independent Casting Director
Belfast, Northern Ireland, United Kingdom

Website: https://oilibhear.com
Email: contact@oilibhear.com

Oilibhéar Barrett is responsible for determining how and why personal information is processed in connection with this website and his independent casting activities.

When working on behalf of production companies, studios or other casting offices, responsibility for processing certain information may be determined by the relevant contractual arrangements. Those organisations may act as separate or joint data controllers, or we may process information on their behalf.

3. Information We Collect

Depending on how you interact with the office, we may collect and process the following categories of personal information.

Professional and Contact Information

• Full name and professional name.

• Email address, telephone number and other contact details.

• Job title, organisation and professional representation.

• Correspondence, enquiries and professional communications.

• Information provided through email, website submissions or other professional channels.

Actor and Performer Information

Where actors or representatives introduce themselves or submit materials for casting consideration, we may collect:

• Headshots, photographs and professional images.

• Acting CVs, credits, training and professional experience.

• Spotlight profiles and links to professional portfolios.

• Showreels, voice reels, self-tapes and audition recordings.

• Agent and representative information.

• Accents, languages, performance skills and relevant professional attributes.

• Playing age, professional location and availability.

• Relevant casting notes, audition correspondence and project information.

• Any additional information voluntarily provided for professional casting purposes.

Information From Other Sources

We may also receive professional information through talent representatives, casting platforms, production companies, collaborating casting offices and publicly available industry sources, including Spotlight, agency websites and professional directories.

Website and Technical Information

When visiting our website, certain information may be processed automatically by our website platform or associated services, including:

• IP address and approximate geographical location.

• Browser, device and operating system information.

• Website visits, page views and referral sources.

• Cookie preferences and relevant technical identifiers.

• Website performance, security and usage information.

This information is used where appropriate for website operation, security, functionality and analytics.

4. How We Use Personal Information

We collect and use personal information for legitimate professional and operational purposes.

These include:

Casting and Talent Consideration

Reviewing performers for potential casting opportunities across film, television, theatre and other relevant creative projects.

Actor Introductions

Receiving and reviewing introductions from actors and their representatives, maintaining relevant professional records and considering suitable performers for current and future opportunities.

Casting Administration

Coordinating auditions, requesting self-tapes, preparing casting lists, checking availability, communicating with representatives and supporting production-related casting processes.

Professional Correspondence

Responding to communications from performers, agents, casting directors, producers, directors and other industry professionals.

Business Administration

Managing professional relationships, projects, agreements, financial records and operational correspondence.

Website Management

Maintaining the functionality, security and performance of our website and understanding its use where legally permitted.

Legal and Regulatory Compliance

Meeting relevant legal, contractual, accounting and regulatory obligations.

We do not sell personal information, performer records or professional submissions to third parties.

5. Our Lawful Basis for Processing

We process personal information only where an appropriate lawful basis exists.

Depending on the purpose and circumstances, these may include:

Legitimate Interests

Processing information where reasonably necessary to operate an independent casting office, maintain professional relationships, research and consider talent, and support legitimate casting processes, provided these interests are not overridden by an individual's rights and freedoms.

Contractual Necessity

Processing information where necessary to perform or take steps towards entering into a contract with a relevant individual or organisation.

Consent

Where the law requires consent for a particular activity, including certain uses of cookies or the processing of particular categories of sensitive information.

Where consent is relied upon, it may be withdrawn at any time by contacting us. Withdrawal will not affect processing already carried out lawfully.

Legal Obligations

Processing information where necessary to comply with applicable legal and regulatory requirements.

We assess the appropriate lawful basis according to the particular purpose for which information is collected and used.

6. Actor Introductions and Talent Records

Oilibhéar Barrett welcomes professional introductions from actors and their representatives.

Where you submit a headshot, Spotlight profile, CV, showreel or other relevant material, we may review and retain that information for professional casting consideration.

We may maintain internal records of performers who have introduced themselves to the office or whose work has been identified through legitimate professional research.

These records may assist us in identifying and considering suitable performers for casting opportunities as projects develop.

Introducing yourself or submitting professional materials does not guarantee an audition, employment, engagement or representation.

Oilibhéar Barrett operates as an independent casting office and does not provide talent agency representation.

We endeavour to respond to professional introductions, although an individual response cannot always be guaranteed.

You may request that your information be corrected, updated or removed from our internal records by contacting contact@oilibhear.com, subject to applicable legal requirements and other lawful grounds for retaining information.

7. Auditions and Casting Materials

Where the office is involved in a casting process, we may receive and process audition recordings, self-tapes, photographs, scripts, performance materials, availability information, casting notes and related correspondence.

These materials may be made available to authorised individuals professionally involved in the relevant casting or production process.

This may include producers, directors, casting collaborators and other appropriate production personnel.

Audition materials are used for legitimate casting and production-related purposes.

We will not ordinarily publish private audition recordings, distribute them publicly or use them for unrelated promotional activity without appropriate permission or another lawful basis.

Where information is submitted through a third-party platform, including Spotlight, that platform's own privacy policies and terms may also apply.

8. Sensitive Personal Information

Certain casting activities may involve information requiring additional protection under data protection law.

This can include information relating to health, disability, racial or ethnic origin and other legally recognised special categories of personal data.

We aim to collect and process such information only where it is relevant, necessary and lawful for a particular casting or production purpose.

Where special-category information is processed, we will identify an appropriate lawful basis and an additional legal condition, including obtaining explicit consent where required.

Access to such information will be appropriately restricted.

We encourage individuals not to include unnecessary sensitive personal information in general professional introductions.

9. Children and Young Performers

We recognise the importance of protecting the privacy and personal information of children and young performers.

Where casting activities involve performers under the age of 18, we apply additional care and appropriate safeguards.

We encourage initial introductions and professional submissions relating to minors to be made through a parent, legal guardian or authorised professional representative.

Where required, appropriate parental or guardian permission will be obtained.

Information concerning young performers will be limited to what is reasonably necessary for legitimate casting purposes and handled in accordance with applicable data protection requirements.

10. Sharing Personal Information

We may share relevant personal information with trusted third parties where reasonably necessary for legitimate casting, production or business purposes.

These may include:

• Producers, directors and authorised production personnel.

• Casting associates, assistants and collaborating casting offices.

• Production companies, studios and commissioning organisations.

• Talent agents and professional representatives.

• Professional casting platforms, including Spotlight.

• Website hosting, email, cloud storage and other technical service providers.

• Professional legal, accounting and regulatory advisers where necessary.

Sharing is limited, as far as reasonably practicable, to information relevant to the purpose concerned.

Where third-party service providers process personal information on our behalf, we expect them to maintain appropriate confidentiality and data protection arrangements.

Where another organisation independently determines how it processes personal information, its own privacy notice and legal obligations may apply.

We do not sell or trade performer information or use casting submissions for unrelated commercial purposes.

11. How Long We Retain Information

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, subject to applicable legal obligations and legitimate professional requirements.

Our normal retention periods are:

General Enquiries

Normally up to 12 months following the last relevant correspondence, unless continued retention is justified.

Actor Introductions and Professional Profiles

Normally up to 24 months following the last relevant professional contact or update, subject to periodic review.

Casting Records and Audition Materials

Normally for the duration of the relevant project and up to 24 months after its completion, unless earlier deletion is appropriate or longer retention is lawfully justified.

Business and Financial Records

For the period required under relevant legal and accounting obligations, which may extend to six years or longer where applicable.

Information may be retained beyond these periods where there is an ongoing professional relationship, a legal requirement or another appropriate lawful justification.

When information is no longer required, reasonable measures will be taken to securely delete, anonymise or otherwise dispose of it.

12. Data Security

We take reasonable technical and organisational measures to protect personal information against unauthorised access, loss, misuse, alteration and disclosure.

These may include secure professional accounts, appropriate storage arrangements, access restrictions and controlled sharing of casting materials.

We aim to ensure that personal information is accessible only to individuals who reasonably require it for an authorised purpose.

No method of electronic storage or internet transmission can be guaranteed to be entirely secure.

We encourage performers and professional contacts to use appropriate communication channels when sharing confidential or sensitive materials.

13. International Data Transfers

Our professional activities may involve individuals and organisations based in the United Kingdom, Ireland and other countries.

Information may therefore be shared or accessed internationally where necessary for legitimate casting or production activities.

Some technology and service providers may also process or store information outside the United Kingdom.

Where international transfers are subject to data protection restrictions, we will use appropriate lawful transfer mechanisms.

These may include recognised adequacy arrangements, approved contractual safeguards or other permitted legal mechanisms.

Further information about safeguards relevant to your personal information may be requested by emailing contact@oilibhear.com.

14. Your Data Protection Rights

Subject to applicable data protection law, you may have the right to:

• Access: Request a copy of personal information held about you.

• Rectification: Request correction of inaccurate or incomplete information.

• Erasure: Request deletion of personal information in certain circumstances.

• Restriction: Request limitations on how your information is processed.

• Objection: Object to certain processing activities, including those based on legitimate interests.

• Data Portability: Request the transfer of certain information in an appropriate format, where applicable.

• Withdrawal of Consent: Withdraw consent where processing relies upon it.

• Automated Decision-Making: Exercise relevant rights concerning automated decisions that produce legal or similarly significant effects.

You have the right to object at any time to processing of your personal information based on legitimate interests.Such objections will be considered in accordance with applicable law.

Casting decisions are not made solely through automated decision-making that produces legal or similarly significant effects.

To exercise your rights, please email contact@oilibhear.com.

We will respond within the timeframes required by applicable data protection legislation, normally within one month, subject to relevant legal provisions and extensions.

We may request reasonable information to verify your identity before fulfilling a request.

15. Third-Party Websites and Services

Our website may contain links to external websites and professional services, including Spotlight, social media platforms and other industry resources.

These websites operate independently and may collect or process personal information under their own privacy policies.

We are not responsible for the privacy practices of independent third-party websites.

We recommend reviewing the relevant privacy information before providing personal details through external services.

16. Cookies Policy

What Are Cookies?

Cookies are small text files, or similar technologies, that may be stored on or accessed from your device when visiting a website.

They can support essential website operations, remember preferences and provide information about how a website is used.

Our website is hosted using Squarespace, which may use cookies and related technologies depending on the website's configuration and enabled functionality.

Types of Cookies

Strictly Necessary Cookies

These support essential website functions such as security, navigation, technical performance and the reliable delivery of website services.

They may operate without consent where permitted under applicable law.

Analytics and Performance Cookies

These may help us understand website traffic, visitor numbers, referral sources, page views and general patterns of website usage.

Where analytics technologies require consent, they will be used only when the required consent has been obtained.

Certain technologies used solely for eligible statistical purposes may be permitted without consent under applicable law, provided the relevant requirements, including transparency and an appropriate means of objection, are met.

Functional Cookies

These may support optional website features and remember visitor preferences.

Depending on their purpose, such cookies may require consent or qualify for a relevant legal exemption.

Third-Party Cookies

External services, embedded content or integrated platforms may use their own cookies and related technologies.

Where such services are enabled, their own privacy policies may apply. Consent will be obtained where required.

Squarespace Cookies

Depending on the services and features enabled, Squarespace may use technologies for security, visitor preferences, website performance and analytics.

Examples of Squarespace cookies include:

• Crumb — supports website security and protection against certain fraudulent requests.

• ss_cid — may identify visitors for website analytics.

• ss_cpvisit — may support visitor and session analytics.

• ss_cvisit — may record website visit information.

• ss_cvr and ss_cvt — may support website visitor and session analytics.

• ss_performanceCookiesAllowed — may record analytics cookie preferences.

• ss_marketingCookiesAllowed — may record marketing cookie preferences.

Not all cookies listed will necessarily be active during every visit. Actual cookie use depends on the website's settings, integrated services and applicable visitor preferences.

Further information about Squarespace cookies is available at:

https://support.squarespace.com/hc/en-us/articles/360001264507-The-cookies-Squarespace-uses

Managing Cookie Preferences

Where consent is required for non-essential cookies, visitors should be able to accept or reject their use before those cookies are enabled.

Where a cookie preferences control is provided, visitors may use it to manage or withdraw their choices.

Visitors can also control or remove cookies through their browser settings.

Disabling certain cookies may affect the operation or availability of some website features.

For questions about our use of cookies, please email contact@oilibhear.com.

17. Website Analytics

Our website may use Squarespace Analytics to understand general website traffic and visitor activity.

Where enabled, analytics information may include pages viewed, referral sources, approximate geographical location, browser and device details, and general interaction information.

We use this information, where permitted, to understand and improve website performance, accessibility and usability.

Analytics technologies will be operated in accordance with applicable privacy and electronic communications requirements.

Where consent is legally required, it will be obtained before the relevant technologies are enabled.

18. Changes to This Policy

We may revise this Privacy & Cookies Policy periodically to reflect changes in our professional activities, website functionality, technical services or legal obligations.

Updated versions will be published on oilibhear.com, with the date of the latest revision indicated.

Where a material change requires separate notification or consent under applicable law, appropriate steps will be taken.

We encourage visitors to review this page periodically.

19. Contact and Complaints

If you have any questions about this policy, would like to exercise your data protection rights, or have concerns about how personal information has been handled, please contact:

Oilibhéar Barrett
Independent Casting Director
Belfast, Northern Ireland, United Kingdom

Website: https://oilibhear.com
Email: contact@oilibhear.com

Data Protection Complaints

You may submit a data protection complaint directly to contact@oilibhear.com, explaining your concerns and providing any relevant information.

We will acknowledge receipt within 30 days, investigate complaints appropriately and without undue delay, keep complainants informed where appropriate, and communicate the outcome.

You also have the right to lodge a complaint with the relevant data protection supervisory authority.

In the United Kingdom, this is the Information Commissioner's Office (ICO).

Website: https://ico.org.uk
Telephone: 0303 123 1113

Where EU data protection legislation applies, individuals may also have the right to complain to an appropriate EU supervisory authority.

© 2026 Oilibhéar Barrett. All rights reserved.