privacy
last updated: 19 september 2026
oilibhear respects your privacy and is committed to handling personal information responsibly, transparently and securely.
this notice explains what information we collect, why we collect it and how it may be used when you visit our website, contact the office or submit details for casting consideration.
who we are
oilibhear is a belfast-based casting office working across film, television and theatre in ireland and the uk.
for questions about this privacy notice or the way your information is handled, contact:
postal address: Belfast, Northern Ireland
information we collect
depending on how you interact with oilibhear, we may collect information including:
your name and contact details
professional representation and agent details
headshots and photographs
showreels, self-tapes and other audiovisual material
cv, credits, training and professional experience
casting profiles and links, including spotlight profiles
availability and location
correspondence you send to the office
information submitted through forms on this website
information relating to website use, such as device, browser and analytics information
your email address if you choose to join our mailing list
we may also receive professional information about performers from agents, representatives, casting platforms and publicly available professional sources.
actor submissions
actors and representatives may submit professional materials to oilibhear for casting consideration.
we use this information to identify and consider performers for current and future projects, maintain casting records and communicate with actors and representatives where relevant.
submission does not guarantee consideration for, or communication regarding, a particular project.
where information is retained for future casting consideration, it will be kept only for as long as it remains reasonably relevant and useful for that purpose and will be reviewed periodically.
if you would like your submission updated or removed from our records, contact contact@oilibhear.com.
sensitive information
casting information may sometimes include personal characteristics relevant to a role or production.
where you voluntarily provide information that is considered sensitive or special category personal data under data protection law, we will only use it where there is an appropriate legal basis for doing so.
we will not ask for sensitive information where it is not relevant or necessary.
how we use your information
we may use personal information to:
manage casting projects and searches
identify and consider performers for roles
arrange auditions, meetings and recalls
communicate with actors, agents, producers, directors and other production personnel
respond to enquiries
maintain professional casting records
administer and improve this website
protect the security and operation of our services
send news and updates where you have chosen to receive them
comply with legal or regulatory obligations
our legal basis for using information
depending on the circumstances, we process personal information because:
it is necessary for our legitimate interests in operating a casting office and carrying out casting work
it is necessary to take steps at your request before entering into an agreement or to perform an agreement
you have given your consent, including where appropriate for marketing communications or certain sensitive information
we are required to do so by law
where processing is based on consent, you may withdraw that consent at any time.
sharing information
we do not sell personal information.
where necessary for casting work, relevant information may be shared with people involved in a production, including producers, directors and other members of the creative or production team.
we may also use trusted service providers to help operate the office and website, including website hosting, email, cloud storage, communications and administrative services.
these providers may only process information as required to provide their services and are expected to protect it appropriately.
international transfers
some of the services used to operate our website or business may process information outside the united kingdom or european economic area.
where this occurs, we take reasonable steps to ensure that appropriate safeguards required by applicable data protection law are in place.
website and cookies
this website is hosted using squarespace.
squarespace and other services used by this website may place cookies or use similar technologies to provide essential website functionality, understand how the website is used and improve its performance.
where required, non-essential cookies will only be used with your consent.
you can manage your preferences through the cookie controls available on the website and through your browser settings.
mailing list
if you sign up to receive news or updates from oilibhear, we will use your email address for that purpose.
you can unsubscribe at any time using the unsubscribe option included in our emails or by contacting us.
how long we keep information
we keep personal information only for as long as reasonably necessary for the purpose for which it was collected, including any professional, contractual or legal requirements.
casting materials may be retained for future casting consideration where they remain relevant. you may contact us at any time to request that your information is updated or deleted, subject to any information we are required to retain.
your rights
depending on the circumstances and applicable data protection law, you may have the right to:
request access to the personal information we hold about you
ask us to correct inaccurate or incomplete information
ask us to delete your information
ask us to restrict how your information is used
object to certain uses of your information
request the transfer of certain information
withdraw consent where processing is based on consent
to exercise any of these rights, contact contact@oilibhear.com.
you also have the right to raise a concern with the information commissioner's office or, where applicable, another relevant data protection authority.
children and young performers
where a performer is under 18, submissions should be made or authorised by a parent, guardian or professional representative.
we will only use information relating to young performers where it is reasonably necessary for legitimate casting purposes and will take appropriate care when handling that information.
changes to this notice
we may update this privacy notice from time to time to reflect changes to the website, our services or the way we process personal information.
the most recent version will always be published on this page.
contact
for any privacy-related questions, requests or concerns:
oilibhear
belfast, northern ireland
contact@oilibhear.com.